Meeting Room Policy and Regulations
For additional information or to book a meeting room , please contact the administrative secretary at 924-6400 x271.
REGULATIONS FOR PUBLIC USE OF THE LIBRARY COMMUNITY ROOM
It is the desire of the Longwood Public Library Board that the Library Community Room shall be used by community organizations in the District without interfering with normal Library operations. Programs are to be of community interest; educational or cultural rather than social or recreational in nature, and in strict compliance with provisions of the New York State Education Law.
Library sponsored programs and activities shall have precedence in assignment of the Community Room.
Time limitations of use of the Community Room are as follows: 10:00 A.M. to 9:45 P.M. Monday through Friday, 10:00 A.M. to 4:30 P.M. Saturday.
The Library Director is authorized by the Board of Trustees to approve, disapprove or revoke the application for Community Room use.
All applications for the Community Room must be made at least 48 hours before a scheduled meeting. The person applying for use of the room must be a registered patron of the library in good standing and a majority of the members of the organization using the room must be library patrons.
Organizations meeting regularly in the Library Community Room must renew their applications annually (before July 1st).
Organizations should immediately notify the Library Director’s office in the event they decide to cancel a scheduled date.
Announcement of meetings in the Library shall neither affirmatively represent nor imply that the Library is sponsoring the meeting. Use of the Library’s Community Room does not mean endorsement by the Library of the group using it or the program presented.
No admission fee may be charged and programs shall be open to the general public on a first-come first-served basis.
The Library is not responsible for supplies, equipment or other items owned by the community groups and used by them in the library.
Nothing may be stapled, tacked or taped to the walls of the Community Room. A chalk board is available upon request. The Community Room must be left in a neat and orderly condition. If not, a written notice will be given to the group that a second offense will result in its being denied further use of the community room.
The possession or use of alcoholic beverages on the Library premises is absolutely forbidden. The serving of light refreshments is permitted.
The maximum capacity of the Community Room is, and attendance shall be limited to 175 persons. The divided rooms are limited to 75 persons each.